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If you’re a business owner who needs to move the contents of your office, you may wonder about the best way to do it. Packing the contents of your office may seem overwhelming, so it can be helpful to review some guidelines for a successful commercial move.

Organize Your Move with Your New Location in Mind

Before packing, you should go to the new location to ensure the room measurements match the measurements on your office blueprint. Think about where your current offices will be located at the new location. Some companies like to use color coding; when each office gets packed up, the packers can place a colored sticker on each item and box of documents.

On your moving day, it’s a good idea to appoint one person as a director in your current office and another to coordinate the move to the new office. They will need a layout plan for both offices and a list of every office’s contents. Let every employee know the role they are expected to play on the moving day.

Things to Do for Your Office Move

After announcing the upcoming move to your employees, designate a day or two for employees to discard trash or unneeded items from their offices. They should secure any files or documents immediately needed at the new location. Employees should be asked to remove personal items a week before moving.

Before moving your office furniture, it should be disassembled to make it possible to stack it rather than having to fit several assembled pieces of furniture. Fragile items like computers and glass tabletops must be protected with bubble wrap or blankets. Place identifying labels on each item and a “fragile” designation on the outside of the wrapped items. Before packing up computers, make a backup file for your data.

Things Not to Do for Your Office Move

To keep your move simple, you should wait to make interoffice moves or reorganize for two weeks before the move. It will also be helpful to only accept deliveries to your current location for a week before the move.

Industries that Move Frequently

Some industries are prone to frequently moving their locations. For example, tech companies will move frequently to take advantage of tech talent from different areas. New resource locations may prompt manufacturing companies to move. Healthcare companies may relocate offices or form adjunct clinics in other neighborhoods within their region.

Commercial Moving Experts in the Philadelphia Area

Companies in the Philadelphia area know prime office locations are worth their weight in gold. If your company has found an ideal location, this may be the right time for you to move. When you need a moving company you can trust, you’ll want workers with experience. When it comes to experienced commercial movers in Philadelphia, PA, there’s no one better than Hughes Moving Company.

At Hughes Moving Company, we have been serving area businesses since the 1890s. All our workers are background-tested and drug-tested. Our management has kept up with evolving technology, and we now utilize reusable packing boxes and state-of-the-art moving cranes.

Call Us for an Appointment Today

If your Philadelphia company has found a new location, you’ll need trustworthy office movers in Philadelphia. When our movers come to your location, you’ll find them friendly and respectful of your staff. You’ll want to have your company productivity disrupted as little as possible and be able to know your furniture and equipment will be treated with the utmost care. Call us today, and let us show you why we’ve been a successful commercial mover for over 100 years.