5 Tips on How to Organize an Office Move
As a business owner, the thought of an office move can be exciting, especially if the new space is more conducive to working. However, the whole moving process can be a nightmare without a proper plan. This is particularly true if the planned date for the move is fast-approaching.
1. Assign a Point Person
One important step to ensure the whole move is a success is for leaders to be involved with the whole procedure, from setting a budget to making sure nothing is left behind. Sadly, moving can be an entire dedicated task on its own, and company leaders need to remain at the forefront of other important aspects to keep the business running.
To remedy the situation, it’s in the best interest of the whole company to have a point person, which is a trusted individual tasked to be on top of the whole moving process.
2. Set a Budget
After assigning a point person, make sure to have a budget. Doing so will ensure that the move won’t put you into financial trouble. Consider the cost of hiring professional movers, packing materials (especially for fragile items like computers), and so on.
3. Consider Hiring Professional Movers
On the subject of movers, if your company ever decides to opt for them, ensure that you’re only hiring the best in the industry. Unfortunately, since there are a lot of movers available, it can be a hassle to find professionals that’ll suit your company’s needs. In line with this, if you hire a mover that’s not experienced in the industry, it may lead to a host of problems, such as missing or damaged equipment, delays, and lost items.
One way of determining if a mover is right is to read reviews about their company. Also, make sure to compare quotes and estimates, and choose the one that fits your budget.
To finally select the right mover in your shortlist, consider asking them the following questions:
- Do you have the necessary licenses?
- Do you have experience with office relocations?
- Does your company offer any liability coverage?
- What’s your cancellation policy?
- How are you going to pack office equipment?
4. Create a Timeline
A timeline will help gauge if the entire office relocation is manageable, implying that it should be realistic and achievable. To create a realistic moving time, consult with team members. By doing so, any concerns will be addressed early on, preventing any mishaps in the move.
5. Have a Checklist
Once everything is packed and ready for the move, it’s still in the company’s best interest to double-check everything. So, keep the following questions in mind.
- Are the desks empty?
- Are all the file drawers locked and secured?
- Are wall decorations stored?
- Are any breakable items bubble-wrapped?
Final Words
Office relocation can be stressful if it’s not planned properly. To help lessen the stress, make sure to contact the best office movers in Philadelphia, Hughes Relocation Services.
Our team of professionals has the necessary experience to assure clients that they’ll have a smooth moving process. Contact us to get a free quote today.
